Executive Assistant RTR International

 

Executive Assistant

RTR International

• St. James
• Not disclosed
• Permanent full-time
• Updated 25/08/2020

Description

Providing assistance to the director by responding to correspondences, providing daily reports, scheduling meetings, assist in implementation of programs and manage contact database, compile weekly reports of the teams/clients performance.

 

Executive Assistant

RESPONSIBILITIES:

• Day to day administration, schedules, meeting diaries
• Plan needed organization business travel for the Director
• Weekly scheduled calls, video conferences, and meetings
• Weekly correspondence to current and potential partners as directed by the Director
• Scheduling regular management Meetings with proper and timely correspondence to management team
• Respond on behalf of the Director to the management team regarding requests for information, packet preparation, and other needed materials
• Prepare and send Meeting materials and attend all meetings with the Director. Minutes of meetings must be completed for reference.
• Provide daily updates and metrics reports
• Compile weekly reports of the teams/clients performance etc
• Review and assist with addressing email inquiries
• Submit weekly/monthly expense reports for the Director to Accounting / Finance
• Assist Director  in successfully implementing special programs
• Submit any accounting / invoices for approval from Finance monthly
• Manage contact database
• Any other duties assigned

EDUCATION REQUIREMENTS:

• Bachelor’s Degree.

SKILLS AND ABILITIES:

• 2+ years administrative experience in a high paced environment. Call center experience a plus
• Able to respond to issues with a systematic, problem-solving approach to anticipate and address challenges
• Draft and manage department-wide communications
• Results oriented and take on new opportunities with a sense of urgency, energy, and enthusiasm
• Able to manage multiple and changing priorities effectively
• Effective at communicating in a variety of situations and with audiences at all levels
• A skillful writer with exceptional attention to details
• Ability to manage multiple tasks simultaneously with timely follow-up, and meeting deadlines with shifting priorities
• Ability to handle confidential information in a discreet, professional manner
• Excellent verbal and written communication skills and ability to interact effectively with internal and external staff, managers and executive members
• Strong proofreading abilities and absolute attention to detail
• High level proficiency in MS Office products, including: Word, Power Point, and Excel (Excel required high level of proficiency)

Ref: Executive AssistantCCCCC